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A printer driver allows computer applications to print without carrying the technical details of each printer model within the application. Driver software generates the correct printing instruction from the computer to the printer. Each computer that uses a Fuji Xerox machine needs to have this software installed and configured to enable printing.

The driver software performs three basic functions:

1. It translates the computer language of a document into a language the printer can use.
2. It acts as a link between the computer and printer. The driver directs the computer where to send the print job.
3. It provides access to printer specific features such as trays, duplexing options and print quality controls.

To select the correct driver the following information is required:

1. Fuji Xerox Machine Model

The machine model can be found by looking at the following locations:

1. On the top of the machine, on or near the front panel.
2. On the front of the machine near the top.
3. On the front of the machine in the middle.

2. Computer Operating System

There are many different drivers available for the operating systems which are currently being used by Fuji Xerox customers. It is important to determine the correct operating system and version you are using, as there are significant differences between them. This will affect which driver should be installed.

Common types of operating system are: Windows, Mac, Linux, Unix and Novell. Examples of operating system versions are Windows XP, Windows Vista or Mac OSX.

3. The Computer Operating System Bit Size

Windows drivers are developed to correspond directly with the architecture of the operating system, which are available in 8-bit, 16-bit, 32-bit, and 64-bit. If using a Windows Operating System, it is important to determine the correct operating system bit size, as it will dictate what driver that should be installed.

4. Driver Type

There are two types of drivers available to be configured with Fuji Xerox machines:

1. PCL or Printer Control Language, which is a widely used printing language, supported by many different operating systems and considered the industry standard. A PCL driver is generally best for everyday, text-based office documents. Fuji Xerox machines are supported by later versions of PCL.
2. PS or PostScript is primarily suited to large PDF or other image-heavy production documents. A PS driver generally produces more detailed graphic objects. A PostScript chip must be installed in the Fuji Xerox machine for the Postscript driver to function.

Note: WHQL or Windows Hardware Quality Labs Printer drivers are 'Certified for Windows'. WHQL Printer drivers are tested by Microsoft to ensure compatibility and are available for PCL and PS drivers.

To determine the OS version and bit size follow the below steps:

Windows Vista:

1. From the computer, click [Start] icon from the taskbar, and then click [Control Panel]. The Control Panel window will be displayed.
2. Double-click the [System] icon. The Systems window will be displayed.
3. The operating system will be listed under Windows Edition.
4. The bit size will be listed under System Type.

Windows 2000/2003/XP:

1. From the computer, click [Start] from the taskbar, and then click [Settings].
2. Click [Control Panel]. The Control Panel window will be displayed.
3. Double-click the [System] icon. The Systems window will be displayed.
4. Click on the [General] Tab.
5. The operating system and bit size will be listed under System.

Mac

1. From the computer, click [Apple] icon from the taskbar, and then click [About This Mac].
2. The operating system will be listed under Version.

Note: Mac Operating Systems do not have variable bit sizes.

The printer's software CD-ROM contains all the driver software needed to run the printer. Periodically, Xerox offers driver updates to fix problems or enhance features. The newest drivers will always be found on the Fuji Xerox website here.

To install a driver the following three steps need to be completed in order:

1. Download Driver

1. To access all available printer drivers click on the [Download Drivers] quicklink found at the bottom of the web page. The 'Drivers Download' page will be displayed.
2. Use the Select product family menu to select the required product family.
3. Use the Select model menu to select the required model.
4. Select the required Operating System from the menu. If necessary select a Language from the menu.
5. Click on the [Go] button. A list of available drivers will be displayed.
6. Choose the required driver and click either on the [Download] link or the name of the Driver. The 'File download' pop up box will be displayed.
7. Choose the save option and save the driver to a known location for use during the install.

2. Extract Driver File

Note: Mac Operating Systems do not require file extraction.

1. From the computer, browse to the location of the saved compressed driver file.
2. Right click on the file, a menu will be displayed, point to [WinZip], then select [Extract to here]. The driver files will be uncompressed and saved to the folder.

Note: The driver file must uncompressed before a driver can be installed. This step assumes WinZip is being used as the file compressor program. Other file compression programs may vary. An evaluation version of WinZip is available to download from http://www.winzip.com.

3. Install Driver

Machine specific instructions and screenshots are available on the Fuji Xerox Self Help. Click on the [Self Help] quick link found at the bottom of the web page.